Administrative Assistant

**** Due to the nature of the job and the confidentiality of client information, work-from-home options will not be available for this position. This position's office is located in Wharton county ****

JOB PURPOSE:

Support the Family and Youth Services Support Program and the leadership of the program through various administrative functions, maintaining documents, internal databases, and organization of records. Providing excellent customer service to all individuals who contact Endeavors for services. This program services 9 Texas counties: Austin, Brazoria, Chambers, Fort Bend, Galveston, Harris, Liberty, Montgomery, and Waller counties. This is a grant-funded program.

ESSENTIAL JOB RESPONSIBILITIES:

• Perform administrative duties in a timely and accurate manner:
  
  
  
  • Type, print, and proofread documents.
  • Photocopy and fax materials.
  • Maintain program and client files.
  • Maintain databases.
  
  
  
  
• Answer phone calls and return all messages by the end of the business day received.
• Assist in obtaining funding and compliance with current funding sources:
  
  
  
  • Assist in gathering data for grant applications.
  • Maintain grant files.
  • Maintain donor database.
  • Prepare periodic reports.
  • Assist in audits.
  • Stay current with HUD/Funder guidelines.
  
  
  
  
• Oversee areas of Financial/Budget Responsibility
  
  
  
  • Office Supplies: make recommendations, ensure approvals are received, order and distribute.
  • Expense Tracking: track all expenses, allocate to appropriate grants, complete expense reports.
  
  
  
  
• Perform periodic administrative duties in a timely and accurate manner:
  
  
  
  • Complete other program reports as needed.
  • Run program errands - as needed.
  
  
  
  
• Exemplify a customer service attitude by placing the child, parent, family or lodge member first with every action taken to support our vision "That the most at-risk within our communities, children and those with chronic mental illness, have a real opportunity for a different and better tomorrow."
• Other duties as assigned.
• Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to "Empower people to build better lives for themselves, their families, and their communities."

ESSENTIAL QUALIFICATIONS:

EDUCATION: Bachelor's Degree preferred.

EXPERIENCE: 3+ years strong administrative/clerical experience, 5+ years preferred; 2+ years in a customer service-focused environment; social service and/or non-profit experience preferred.

ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion.

LICENSES: Driver's License with clear record.

VEHICLE: Must have daily use of a vehicle without prior notice.

OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates.

Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.

Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@endeavors.org or speak with your recruiter.