Meeting Event Manager I

Primary Responsibilities

40%MEETING MANAGEMENT

Act as main point of contact for assigned program's Meeting Owners and ensure all milestones elements are communicated and met. Run weekly client status calls to discuss progress. Works with sourcing team and clients on finalizing venue selection. Depending on workload, may be trained on Sourcing and Contracting process. Work with the registration team to build, QC, and launch registration websites. Ensure successful attendee experience.

30%FINANCIAL MANAGEMENT

Manages overall project financials and communicates changes to client, while creating cost savings ideas. Manages and negotiates items such as hotel contracts, supplier relationships, audio-visual, general service contracting, hotel, destination management company (DMC), and all third-party contracts. Initiates supplier payments, client invoices, and provides updates to clients in a timely manner.

30%PROJECT MANAGEMENT

Independently communicate with meeting owners and clients professionally and confidently. Act as an expert problem solver and manage multiple priorities at once. Stay calm under pressure and work collaboratively.

Qualifications

1. Bachelor degree or equivalent experience required.

2. Minimum 2+ years of experience in meeting/event planning (including corporate, pharmaceutical, high-touch programming).

3. Strong knowledge of program/event management and budget maintenance.

4. Prior successful experience in developing and maintaining key client relationships.

5. Prior experience in effectively handling multiple projects/demands.

6. Sourcing and contracting experience preferred, but not required.

7. Excellent computer skills, knowledge of Microsoft Office tools & ability to learn new technology quickly.

8. Ability to travel 30% of time and sit on client's campus in East Hanover, NJ.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com.