Assistant to the Coordinator for Instructional Services EOC-MC-71824-1

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Capital District Educational Opportunity Center seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

Please Note: In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support visa applications. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a reference and background check.

Assistant to the Coordinator for Instructional Services
EOC-MC-71824-1

Qualifications for Employment

Education (Minimum Requirements):
Associate's degree.

Employment Experience (Minimum Requirements):
* Two years' work experience in an administrative or office setting, preferably in the field of education or in a not-for-profit institution;
* Experience in budget monitoring and maintenance;
* Demonstrated proficiency in usage of Microsoft Excel and Word software applications.
Pertinent Other:
Commitment to cultural diversity, affirmative action, and working with low income populations. Ability to maintain a high degree of accuracy in all work performed.
Demonstrated verbal and written communication and interpersonal skills. Demonstrated organizational skills.
Ability to work well with others as part of a team. Patient and congenial personality.

Nature and Scope of Duties
The Assistant to the Coordinator for Instructional Services reports to the Coordinator for Instructional Services and performs the following duties:
1. Works closely with Instructional Services staff and faculty to support instructional needs.

2. Supports and assists Coordinator of Instructional Services and other instructional services staff in all aspects relative to purchasing, financial reporting, and financial tracking.

3. Acts as a liaison to the EOC Business Services Department in support of purchasing, financial reporting, and vendor activities.

4. Assist faculty and instructional staff in the identification of educational materials including textbooks and technology.

5. Interacts with and supports Instructional Services staff in special requests and activities.
6. Processes and maintains copies of instructional program materials, which include course objectives, course outlines, course checklists, and Instructional Plan Proposals (IPP's) for all programs.

7. Maintains records and completes reports, including compiling of statistics and data related to office functions, especially all grant and special project activities.

8. Conducts and maintains inventory control system of textbooks and operational supplies in conjunction with faculty.

9. Assists the Coordinator of Instructional Services in creating, formatting, processing, and maintaining master instructional schedules.

10. Assists with new faculty orientation on academic processes as it pertains to Instructional Services.

11. Monitors and reports on implementation of departmental and office procedures.

12. Makes recommendations to improve the operation of departmental and office procedures.

13. Develops and maintains computerized reports and databases that support office functions.

14. Reviews EOC related database(s) periodically and assists faculty, as needed, with system concerns.

15. Maintains custody of instructional and office equipment assigned to the department.

16. Promotes and maintains positive communications and interactions with EOC staff and other "customers" in performance of duties.

17. Keeps Coordinator informed at all times of departmental activities.

18. Cooperates with other center offices and staff, as appropriate.

19. Enforces those Center regulations that are academic in nature as well as Center regulations in general.

20. Attends and participates in meetings as necessary and assigned.

21. Works occasional evening assignments as may be necessary to complete assigned duties.

22. Performs other related duties as may be assigned.

This is a full-time 12-month Management Confidential position with a salary of $50,000.00.

Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you're employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of August 4, 2024.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.