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Intern

Bernalillo County, NM
$18.15 - $25.73
United States, New Mexico, Albuquerque
Jul 25, 2024
Job Posting Title: Intern Department: Legal Location: 415 SILVER AVE SW Pay: $18.15 - $25.73 Closing Date: 08/06/2024 Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more. Legal Assistant will perform administrative and business-related duties in support of the department, draft correspondence and write reports. Assign work and train entry-level clerical staff. Receive phone calls and answer routine inquiries on behalf of supervisor. Seek resolutions and respond to requests for department-related information.DUTIES AND RESPONSIBILITIES 1. Receive and answer routine inquiries and phone calls on behalf of supervisor; seek resolutions and respond to requests for department-related information. 2. Maintain records pertaining to daily transactions and business detail of the department such as time records, budget expenditures, preparation of personnel actions, etc. 3. Assist in the research and compile data; analyze information and statistical reports. 4. Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, complains and motions. 5. Perform a wide variety of typing assignments which may be confidential in nature and require research to complete;compose, edit, revise letters and other reports. 6. Attend meetings as a representative of the department as assigned. 7. Responsible for establishing and maintaining official documents, files and file systems, related to pending litigation, legal transactions, calendaring court and other deadlines, and monitoring other matters handled by the Legal Department. 8. Perform other job-related duties as required or assigned. The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job. MINIMUM QUALIFICATIONS High School Diploma or GED, and two (2) years of work experience in a secretarial or clerical role. Any equivalent combination of related education and/or experience may be considered for the above requirements. ADDITIONAL REQUIREMENTS SCREENING AND COMPLIANCE 1. Must have the demonstrated ability to draft correspondence, use of computer for word processing, database and spreadsheet; basic bookkeeping, purchasing procedures and timekeeping. 2. Must have the demonstrated ability to administer filing systems utilized by a law firm or legal department. 3. May be required to demonstrate ability in word processing using correct grammar, spelling, punctuation and format. 4. Must have the ability to communicate in oral and written English. 5. Must have knowledge of standard office procedures and practices for a law office or legal department. 6. Must have the ability to interact effectively and professionally with the public, supervisors, and co-workers. 7. Must have the ability to set priorities for self and others. The offer of this Bernalillo County position requires compliance with the following: 1. Employee must successfully complete the post-offer employment medical examination. 2. Employee must comply with the safety guidelines of the County. WORKING CONDITIONS 1. All essential duties are performed indoors. 2. Duties are performed in a temperature controlled environment. 3. Duties are performed on an even surface, which may be carpeted or tiled. Working surface is typically dry. 4. Employee handles information of a confidential nature. 5. Employee often works alone both with or without directions from supervisor. EQUIPMENT, TOOLS AND MATERIALS 1. Equipment typically used in the performance of office duties include telephone, computer terminal, computer printer, computer keyboard, typewriter, photocopy machine, fax machine and calculator. 2. Materials and products handled in the course of performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies. FUNCTIONAL ANALYSIS *NOTE: You are not required to disclose information about physical or mental limitations that you believe will not interfere with your capability to do the job. On the other hand, if you want the employer to consider special arrangements to accommodate a physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you believe would be appropriate. MENTAL FUNCTIONS 1. Must be able to type correspondence and reports with proper format, punctuation, spelling and grammar. 2. Must be able to use reason and judgment in performing duties and responsibilities. 3. Must be able to organize and prioritize numerous tasks. PHYSICAL FUNCTIONS 1. Work is primarily sedentary, with opportunities to stand/walk as needed typically being available throughout the workday. 2. Must be able to bend at the waist and twist/rotate occasionally. 3. Must be able to work with arms bent or extended away from body or overhead and be able to push/pull with arms as needed. 4. Must be able to crouch and kneel occasionally. 5. Must be able to use hands and fingers in order to grasp/manipulate various equipment and materials needed to perform duties and responsibilities. 6. Must be able to coordinate use of hands and eyes in operation of equipment such as telephone, typewriter and computer.