Executive Assistant to the Dean, College of Health and Human Sciences

About MSU Denver

MSU Denver enrolls over 16,000 students, where nearly 60% are first generation and over 55% are students of color. Located in downtown Denver, we are a designated Hispanic Serving Institution (HSI) and the only Seal of Excelencia certified institution in Colorado. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today's college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. MSU Denver is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups.

About the College of Health and Human Sciences

This is an exciting and significant time for the College of Health and Human Sciences. Established two years ago, the College serves approximately 4500 undergraduate and graduate students across eight departments and the Gina and Frank Day Health Institute.The College embraces inclusivity and an orientation to lifelong learning to prepare diverse students for interculturally competent practice, research, and leadership in their disciplines. Through collaboration and engagement with the community and one another, faculty, staff, and students lead transformative and justice-oriented endeavors to secure the health and well-being of people and their communities.

Position Summary

The Dean of the College of Health and Human Sciences (CHHS) at MSU Denver seeks a skilled professional to join her collaborative and dynamic team. The Executive Assistant to the Dean is a highly visible and impactful role responsible for providing high-level administrative and project management to the Dean under the supervision of the Associate Deans and Assistant Dean. The incumbent will actively collaborate with the Associate Deans, Assistant Dean, faculty and staff within the College, colleagues throughout the campus, and internal and external stakeholders to ensure all the Dean's meeting, decision support, travel, calendar, and logistical needs are handled efficiently through careful organizational management.

This position requires an appreciation of the mission of the institution as well as the insight, tact, and diplomacy to deal effectively with staff, faculty, students, and community members. As representatives of the Dean, all members of the Dean's office are expected to modelthe university's core set of values of Community, Access, Diversity, Respect, and Excellence (CADRE) in their interactions with senior leaders, faculty, students, staff, colleagues throughout campus, and their interactions with organizations and individuals outside of the University.

Responsibilities

This is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying business needs.

Administrative Operations - 55%

• Provides executive support to the Dean including meeting arrangements, client relations, coordinating travel, preparing reports, and managing time commitments.
• Manages daily operations of a fast-paced, high accountability office including oversight of the front desk, arranging travel, training and supervising office support staff, and serving as the first point of contact for the Dean.
• Provides administrative support and recommendations for the Associate Deans and Assistant Dean.
• Exercising independent judgment and initiative, provides professional administrative support and advice to the Dean on a broad range of College level issues that may be sensitive or confidential in nature.
• Utilizing broad knowledge and understanding of the College of Health and Human Sciences and campus, the Executive Assistant to the Dean manages the flow of the Dean's communication and correspondence. Drafts correspondence and communication for the Dean and the College that includes, but is not limited to, letters, presentation materials, memos, reports, forms, speeches, and general outreach.
• Ensures, and in some cases provides timely response to action items resulting from email (including Dean's email), meeting notes, and other correspondence.
• Manages the Dean's calendar and priorities in response to requests, exercising independent judgment regarding priorities based on knowledge and context of College level activities and campus objectives. Schedules and supports meetings convened by the Dean, Associate Deans, or Assistant Dean, as directed. Prepares agendas and distributes materials and arranges logistics for regular College-level and/or branch meetings; drafts and distributes minutes; tracks items for follow up.
• Manages the Dean's Office shared drive and other systems to efficiently archive, retrieve, and store documents.
• Coordinates and manages purchasing activity.

Project Management - 20%

• Manages and executes special projects and initiatives launched by the Dean; provides advice and assistance with planning activities and issue-oriented groups in the College.
• Organizes ad hoc committees appointed by the Dean on a broad range of issues. Provides or ensures administrative support to the College's standing committees, ad hoc committees, and task forces including the scheduling of meetings, preparation of agendas, and compilation of materials for distribution.
• Independently and collaboratively manages projects of all scales with complex issues and competing priorities.
• Manages in-person and remote events related to projects.

Events - 15%

• Plans and provides support in organizing large scale or complex events for the College, including arranging and managing all logistics, guest accommodations, travel, etc.

Other Duties as Assigned - 10%

Job Knowledge, Skills, and Competencies

• Ability to initiate, compose, and appropriately format correspondence and reports
• Skill to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing
• Ability to convey information clearly and accurately, including key institutional messages on behalf of the Dean, Associate Deans, and Assistant Dean
• Demonstrated proficiency with Microsoft Office 365 products with the ability to learn new and emerging systems, software, and tools
• Strong, proactive customer service orientation
• Skilled in problem identification and efficient, thorough resolution
• Ability to identify objectives, prioritize multiple, competing assignments, and meet deadlines with minimal or no direction and with a high standard of accuracy and attention to detail

Required Qualifications

• Bachelor's degree
• A minimum of four years of full-time professional administrative experience
• Experience managing projects
• Ability to function independently and manage a professional, high-volume, deadline-driven office
• Ability to use high-level discretion and handle sensitive matters with confidentiality and diplomacy
• Ability to communicate verbally and in writing with diverse populations, including staff, faculty, alumni, students, donors, and external constituencies effectively and with a high degree of professionalism

Preferred Qualifications

• Five to seven years of full-time professional administrative experience
• Experience supporting C-level executives and/or faculty
• Administrative experience in higher education and demonstrated competency in working with higher education administrative and student information software (e.g., Ellucian Banner, Qualtrics, Workday, Watermark)
• Experience planning and organizing large (30+ people) events and/or meetings
• Experience supervising others in an office environment
• Experience managing travel arrangements in a professional setting

Schedule Information

• Full-time, 40 hours per week
• Exempt
• Days of the Week: Mon - Fri, 8:00 am - 5:00 pm
• Evenings and Weekend Work: On occasion for events
• Schedule: In person, on campus
• Travel: Rarely

Salary For Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The salary range that the University reasonably expects to pay for this position is $70,000 - $82,000.

This position is paid monthly and is eligible for MSU Denver benefits.

To Apply

Electronic submissions are required.

Candidates will be required to electronically submit:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Please apply by visiting https://msudenver.wd1.myworkdayjobs.com/MSUDenverand searching for JR102720.

Official transcripts will be required of the candidate selected for hire.

Deadline

Applications accepted until position filled; priority given to applications received before August 12, 2024.

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.