Chief Administrative Officer

Cardiovascular Research Inst

Full Time

79893BR

Job Summary

The Chief Administrative Officer (CAO) for the Cardiovascular Research Institute (CVRI) serves as the chief operating officer and oversees all aspects of administrative and financial functions, including financial management, human resources, research administration, space planning, administrative support, IT, website management, facilities, equipment management, and the day-to-day operations of the institute.

The CAO reports directly to the CVRI Director and indirectly to the School of Medicine Vice Dean of Administration and Finance.

CVRI works with investigators from various academic departments, including core faculty laboratories. CVRI also provides oversight and administrative support for the Center for Tobacco Control Research and Education and the Adult Pulmonary Function Lab, a clinical, diagnostics, and research lab at the Parnassus campus.

Alongside the Director, the CAO functions as a strategic planning partner, providing skillful administrative, operational, and financial management at all sites. The CAO works to maximize the utilization of all institute and program resources and to provide and maintain administrative excellence in all aspects of the institute.

The successful administrative management of existing collaborative agreements requires the ability to negotiate, problem-solve, and achieve consensus with administrators and faculty outside the Institute with whom this unit has no formal reporting relationship. These are key partnerships that the CAO must be able to shepherd through sometimes difficult administrative changes.

The CAO also manages the Smith Cardiovascular Research Building (SCVRB). The 232,000 gsf CVRB has the capacity to house 48 laboratories and a cardiology outpatient clinic.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $173,400 - $260,200 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The primary mission of the Cardiovascular Research Institute (CVRI) is to promote fundamental and clinical research on the cardiovascular and pulmonary systems and to provide opportunities for postdoctoral and graduate training in these fields. The CVRI is the largest organized research unit in the School of Medicine. CVRI also provides oversight and administrative support for the Center for Tobacco Control Research and Education and the Adult Pulmonary Function Lab, a clinical, diagnostics, and research lab at the Parnassus campus.

CVRI personnel include 51 faculty, 63 postdoctoral fellows and graduate students, 51 non-faculty academics, and 73 administrative and research employees, a total of 238 personnel. The CAO oversees $41.8 (FY24) in annual expenditures. CVRI provides administrative services for faculty at Parnassus and Mission Bay.

Required Qualifications

• Bachelor's degree in a related field and/or equivalent experience/training
• 8+ years of progressively responsible academic and financial management experience, or equivalent experience, encompassing financial management, strategic planning and organizational development, and human resource management and/or equivalent experience/training.
• 7+ years of lead/supervisor/manager experience. Excellent leadership abilities to oversee multiple functions through subordinate managers.
• Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Skills in establishing and implementing customer service standards. Excellent ability to establish metrics for Institute and employee goals, which measure the effectiveness of contributions to efficient operations of the department.
• Strong knowledge of common organization-specific and other computer application programs.
• Advanced project management skills, including the capability to manage capital projects.
• Advanced knowledge of administrative management theory and ability to translate this knowledge into practice.
• Advanced skills in strategy development, systems planning and change management.
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.

Preferred Qualifications

• Familiarity with UC and UCSF system-wide policies and procedures regarding financial, administrative, human resource, environmental health and safety, fire safety, space utilization, and facilities management procedures
• Familiarity with policies and programmatic guidelines for ACGME training programs and associated funding, institutional guidelines on salary setting for trainees, stipend payments and the appointment process for all trainees (ACGME fellows, non-ACGME fellows and postdocs).

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

000548 ADMIN MGR 2

Job Category

Financial, Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Flexible (combination of onsite and remote work), Hybrid, Mission Bay (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday, 8 AM - 5 PM (2 days onsite, 3 days offsite)