Executive Assistant II

College of Community Innovation and Education Dean's Office:

At the College of Community Innovation and Education (CCIE), you will gain the knowledge, experience and confidence needed to transform lives and strengthen communities. Through our diverse programs and established partnerships, we are uniquely positioned to develop innovative solutions to complex social issues. You will have opportunities to collaborate with faculty experts across academic areas and engage in community-based experiences throughout Central Florida and beyond. In addition to our location on UCF's main campus, we also offer programs at UCF Downtown, giving our students access to numerous internships, opportunities and networks within the heart of downtown Orlando. Whether you aspire to work in criminal justice, education, global health management and informatics, legal studies or public administration, our faculty and staff will help you reach your goals.

The Opportunity:

UCF's College of Community Innovation and Education Dean's Office invites applications for an Executive Assistant II position. This role provides administrative support to the Dean of CCIE, as well as manages and oversees the administrative functions of the Office of the Dean. The position is located in the Office of the Dean on the main campus. There may be occasions to work on the downtown campus due to activities, events, and initiatives where support from this position is needed.

Responsibilities:

• Provide administrative support to the Dean, which may include representing the Dean in matters as authorized.

• Maintain the dean's schedule, all files and other records in the Office of the Dean, and assist with all facets of CCIE operations

• Organize and conduct routine meetings with college administrative staff.

• Prepare and organize meeting materials and information.

• Arrange travel.

• Provide written responses to routine matters for the Office of the Dean and draft correspondence for the Dean.

• Assure accuracy of all items submitted for the Dean's signature and approval, as well as coordinating the proper handling and follow-up of such items.

• Provide administrative support to the dean relevant to cross-campus, interdisciplinary, or community partnership activities.

• Serve as communications liaison to the Dean's Advisory Council and CCIE Faculty Council as directed by Office of the Dean administrators.

• Communicate with faculty, staff, and external constituencies, as directed by the Office of the Dean administrators.

• Staff the College Council meetings and serve as a staff representative on the Council.

• Provide administrative support to faculty and staff assemblies and other meetings at the Dean's request.

• Plan and coordinate special events for the Dean, such as receptions, luncheons, retreats, and workshops.

• Review records and requests that require action and recommend solutions or courses of action.

• Supervise USPS staff member student assistants for the Office of the Dean which may include training, evaluating, and hiring of Federal Work Study employees.

• Liaise with the HRBC to hire and onboard staff and other student employees.

• Oversee college records and retention efforts.

• Provide information, recommendations, and proper procedures to CCIE faculty, staff, students, and others.

• Initiate applicable research, inquiry, or investigation as authorized by the Dean.

• Assist with new faculty orientation and other college-wide meetings and events involving the Dean.

• Coordinate the development of the CCIE annual report and special reports.

• Handle other duties, responsibilities, and assignments as deemed appropriate.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Excellent interpersonal and communication skills (verbal and written), including the ability to follow verbal and written instructions.

• Exceptional organizational and time management skills, including the ability to handle multiple assignments simultaneously and manage deadlines.

• Ability to use good judgment, independent thinking, and problem-solving skills.

• Experience planning and coordinating activities and projects.

• Excellent computer skills including but not limited to MS Office Suite.

• Experience providing administrative support at the executive management level.

• Experience in a university setting and knowledge of university administrative practices.

Additional Application Materials Required:

In addition to the online application, candidates should upload a cover letter, a current resume, and a copy of the unofficial transcripts. UCF requires all applications and supporting documents be submitted electronically through the Human Resources employment opportunities website, https://www.ucf.edu/jobs/. Note: the selected candidate will be required to provide official transcripts upon hire.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.