Administrative Assistant I

Housing and Residence Life:

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

The Opportunity:

UCF Housing and Residence Life seeks an Administrative Assistant I to join their team! The Administrative Assistant I serve as a customer service representative and manages the operations for the Housing Administrative Services building. Serves as the primary point of contact for visitors and staff. This position will also serve as a backup to the Assignments staff for Housing questions.

This is an auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Responsible for open/close of the HAB Office.

• Maintains the office and reception desk.

• Greets and serves as a primary point of contact for building visitors, clients, students, and staff.

• Controls entry into office area.

• Answers telephone and in person inquiries regarding staff located in this building, the housing assignment process, and general questions.

• Receives mail and incoming packages, oversee distribution to internal housing mailboxes. Coordinates daily mail deliveries between HAB, Housing Services and other offices on campus. Manages outgoing US postal and interdepartmental mail.

• Keeps common areas of building including lobby and kitchen clean, well-organized, and stocked with supplies. Creates and submits work orders and schedules services for housekeeping and maintenance.

• Purchases/orders and maintains office supplies and inventory. Keeps common area stocked. Manages office equipment repair and maintenance (i.e., copier).

• Responsible for department employee database, distribution lists, and organization chart. Maintains the HAB conference room calendar in addition to Director's calendars as required.

• Assists with staff onboarding and exit tasks Serves on assigned department committees.

• Assists on special projects and tasks as assigned.

• Processes, tracks, and stores documents: digital and printed.

• Assists with department and university move-in/move out as assigned.

• Oversees use and reservations for shared department vehicles including vans and golf carts, specifically those stationed at building 73 (Housing Administration Building).

• Other duties as assigned by Direct Supervisor and/or Director(s) of the department.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• University Housing experience.

• Administrative Assistant experience.

• Customer service experience.

• MS Office experience.

Additional Application Materials Required:

In addition to your application, please submit a resume and cover letter.

Special Instructions to the Applicants:

This position does not require college credits. If the selected applicant claims college credit on the application for this position, an official transcript from the accredited institution must be provided within 30 days of the hire date. This applies whether the applicant is a new hire or promoted from among current UCF employees.

This is an auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.