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Organizational Operations Specialist, Senior

United States, Florida, Niceville
November 29, 2022

Organizational Operations Specialist, Senior
Eglin AFB, Florida
Niceville, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking a Senior Organizational Operations Specialist to join our team at Eglin AFB, Florida.

Essential Duties and Responsibilities

  • Provide operational and administrative support to include, but is not necessarily limited to researching/compiling information pertaining to certain projects/topics and preparing appropriately-coordinated written communications.
  • Assist leadership by providing a list of all issues of interest and suspenses that relate to the mission of the division.
  • Monitor progress toward accomplishment of various taskings and initiatives.
  • Provide support by supplying the information and background to appropriate Government personnel for the preparation of program events.
  • Draft documents for the approval and signature of Government leadership.
  • Monitor and track status of Enlisted Performance Reports (EPRs) and Officer Performance Reports (OPRs), IAW AF policy.
  • Disseminate program policy and specific initiative guidance for members of the organization and coordinate related documents, as required.
  • Monitor and support a variety of meetings/conferences and coordinate preparations for distinguished visitors as required.
  • Prepare background information and invite required meeting participants, ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers.
  • Maintain scheduling documents and requirements for video and online conferencing set-up and execution.
  • Support program operations and general organizational workflow (philosophy, policies and procedures) services, as requested.
  • Support management functions, processes and analytical methods or techniques to gather, analyze and evaluate information, as required.
  • Provide support to develop and implement continuous process improvement.
  • Provide support in manpower and personnel management. This includes maintaining organizational rosters, office plans and procedures, organizational charts, mission statements, and telephone directories.
  • Prepare operations supporting documentation across facilities, supply, and emergency management.
  • Assist with organizational inspection activities (e.g. Inspector General Inspections) and maintain a close relationship between outside agencies and higher headquarters to enhance support of the division mission.
  • Support processing of military and civilian awards and decorations IAW AF policy.

Education and Experience

  • Completed Associate's degree and fifteen (15) years of professional experience; or
  • Completed Bachelor's degree and ten (10) years of professional experience; or
  • Completed Master's degree and seven (7) years of professional experience

Must be a US Citizen and successfully complete a U.S. government background investigation.

Must be able to obtain and maintain a Top Secret clearance.

Relocation assistance may be available for qualified personnel.

COVID-19 Regulations: As a federal government contractor, HX5 complies with all customer, federal, state, and local requirements regarding COVID-19 regulations, including COVID-19 vaccinations and testing requirements. This means that our employees and new hires, whether working at a customer site, working remotely, or working in an HX5 facility, will need to adhere to applicable COVID-19 requirements. These requirements may include vaccination, attestations regarding your vaccination status and/or COVID-19 testing, and you may be required to show proof of vaccination and/or negative test results as a condition of your employment. Requests for an accommodation will be reviewed and assessed under applicable laws and regulations.

HX5 offers a competitive salary and benefits package to include:

  • Medical/dental/vision insurance
  • 401(k) plan with company match
  • Paid holidays
  • Accrued Paid Time Off

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.